This article explains how to record quotes from vendors, compare multiple quotes and award the contract.
REQUIREMENTS
- A work category in the event budget
- The vendor is available in Event Planner
RECORD A QUOTE
- In the event, open Planning › Budget and click the work category.
- In the flyout, switch to the Quotes section.
- Click Record quote.
- On the left, select the vendor, description, status, VAT rate and validity period.
- On the right, enter the services with item, quantity, unit and net unit price, or enter a total amount.
- Click Save.
Click Add from price list to insert items from the vendor's price list. If the price in the quote differs, the item shows the difference from the list price.
QUOTE STATUS
| Status | Meaning |
|---|---|
| Requested | You have requested a quote |
| Received | The quote has been received |
| Accepted | The quote has been awarded and counts as “Awarded” |
| Rejected | The quote will not be considered |
COMPARE QUOTES
- In the Quotes section, select two to six quotes.
- Click Compare or Compare all.
The comparison displays the quotes side by side. For each row, it highlights the lowest price, missing items, differing quantities and deviations from the price list.
AWARD THE CONTRACT
- In the comparison, click Award contract.
- Enter a reason.
- Select a reason for rejecting the remaining quotes.
The selected quote is accepted, and the compared quotes are rejected.
The budget now shows the amount as “Awarded”.
| Tip: Click Duplicate quote to copy all items into a new quote, for example, for a revised version. |
DO YOU HAVE QUESTIONS?
If you have any questions, our Customer Service Team will be happy to help.