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Manage sponsors, packages and benefits

Updated

This article explains how to create sponsorship packages, assign sponsors and track agreed benefits.

REQUIREMENTS

  • Permission to edit the planning (Company Owner, Admin or Manager)

THE SECTIONS

In the event, open Planning › Sponsors. The page is divided into three sections:

Section Content
Sponsors All event sponsorships with status and agreed amount
Packages Sponsorship packages with price, quantity, exclusivity and benefits
Benefits All agreed benefits across all sponsors, with overdue items first

At the top, you can see the figures for Committed (Plan), Paid (Actual), In inquiry and Benefits delivered.

CREATE A PACKAGE

  1. Go to the Packages section and create a new package.
  2. Enter the name, description, price and available quantity.
  3. Add benefits, such as a logo on the website, including the category, quantity, due date and trade.
  4. Click Save.

Maintain templates under Planning › Settings › Sponsorship Packages and transfer them to an event using Transfer packages.

CREATE A SPONSOR

  1. Go to the Sponsors section and create a new sponsor.
  2. Select the sponsor from the sponsor directory or create a new one.
  3. Select the package, status, agreed amount and due date.
  4. Add contact persons under Contacts.
  5. Click Save.
Status Counted in the result as
Requested In inquiry only
Committed, Contract, Invoiced Plan
Paid Plan and Actual
Cancelled Not included, package slot becomes available

TRACK BENEFITS

Mark delivered benefits as complete in Sponsoring. 
Using Create as task, a benefit becomes a task with a trade and due date.

CONTACTS AND GUEST LIST

A sponsor's contacts are guests of the event. You can select them from the guest list or create them as new contacts; new contacts are added to the “Sponsors” guest group. No email is sent automatically. 
In the guest list, assign a sponsor to selected guests using Assign sponsor.

Important: As the organiser, pursuant to Art. 6 para. 1 GDPR, you are responsible for ensuring that a valid legal basis—in particular, valid consent pursuant to Art. 7 GDPR—exists for processing the personal data of the guests or participants concerned. 
AirLST provides the technical tools as a processor pursuant to Art. 28 GDPR; responsibility under data protection law as the controller within the meaning of Art. 4 no. 7 GDPR remains with your organisation.

HAVE QUESTIONS?

If you have any questions, our Customer Service Team will be happy to help.

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