This article explains how to download invoice PDFs directly from the Bookings & Invoices table – individually or as a ZIP archive for multiple bookings.
REQUIREMENTS
Before you start, you need:
- Access to the Bookings & Invoices table in the event
- Invoices already generated for the relevant bookings
- For bulk downloads, access to the notification center or your email inbox
DOWNLOAD AN INDIVIDUAL INVOICE
- Open the Bookings & Invoices table in the event.
- Open the action menu in the desired row.
- Select Download Invoice PDF. The file will be downloaded directly.
DOWNLOAD MULTIPLE INVOICES IN BULK
- Select the desired rows in the table.
- Open "Action for selection" and select "Download invoice".
- A ZIP file is created in the background. You can continue working while this happens.
- You will receive the download link in the notification center and additionally by email.
FILE AND LINK DETAILS
| Detail | Behavior |
|---|---|
| File name | Generated invoice number, for example RE-000009.pdf, identical to the email attachment |
| Validity of the bulk download link | 7 days, after which the link expires |
| Background job time limit | 10 minutes, after which you will receive an error notification |
| Important: Invoices contain personal and business data. The download link therefore expires after 7 days. Download the archive promptly and do not share the link. |
FREQUENTLY ASKED QUESTIONS
The bulk download ends with an error message or is canceled. What can you do?
Reduce the selection and start the download in several smaller batches.
The download link no longer works. What does this mean?
Links to bulk downloads are valid for 7 days. After that, start the download again from the table.
Does the file name differ from the attachment in the invoice email?
No. The same generated invoice number is used as the file name.
HAVE QUESTIONS?
If you have any questions, our Customer Service Team is available to assist you.